Leadership Assistant

Istanbul, İstanbul, Türkiye

Leadership

ATÖLYE is a community-powered creative services organization. Through strategy and design, we help organizations tackle complex challenges and create lasting impact.

Our teams of strategists, designers, and community builders work with a range of impact-focused partners including companies, academic institutions, NGOs, and governments.

 

At the same time, ATÖLYE identifies as a “community.” Our members, who are designers, thought leaders, and experts, get to collaborate with ATÖLYE on the projects we take on. Our community is also our source of inspiration and learning; aspiring to connect, learn, and grow around purpose-driven work.

 

Our work focuses on designing transformational journeys across scales and disciplines. For each challenge, we craft a unique approach that and lean on the power of co-design; aiming to uncover the needs and aspirations that drive change. ATÖLYE’s design offering spans the innovation cycle; igniting change, envisioning desirable futures, building transformative experiences, and growing through resilient teams and communities. 

In 2019, ATÖLYE joined kyu (kyu.com), a collective of the leading creative organizations in the world whose purpose is to be a source of creativity that propels the economy and society forward. Also among the collective are leading organizations such as BEworks, C2, Gehl, Godfrey Dadich, IDEO, Kepler, Public Digital, RedPeak, Sid Lee, and SYPartners.

We curate diligently so we can better co-create.

We make informed decisions about the people we invite in, the projects we work on, and the organizations we collaborate with. They come in different shapes, sizes, and colors but they share one important trait: An insatiable desire to better themselves and the communities that surround them.

We live, work, and learn in a constant state of flow.

Our system has ill-defined boundaries by design, which allows for a steady flow of people, ideas, and perspectives. Our processes expand and contract to adapt to situations as needed, meaning we are always pushing the limits of our permeability—across geographies, projects, and industries.

We grow individually to mature as a whole.

We are committed to nourishing the notion of a “growth mindset” in a holistic way. We are invested in the development of individuals and organizations by co-creating the necessary tools, methods, and environments that allow us to continuously shift and grow together.

We are a community-centric organization. This means that our approach spearheads community-centered thinking in design and gravitates around the notion of an individual’s journey in relation to a community.

Every ATÖLYE team member, by default, is an ATÖLYE community member. Once you are a team member, you will be part of the ATÖLYE Community that consists of creative individuals and teams who aspire to connect, learn, and grow around purpose-driven work while having the opportunity to participate in community events, rituals, and social activities.

About the Job — Leadership Assistant

We are looking for a Leadership Assistant who will become a helping hand and a business partner to ATÖLYE’s Leadership Team that consists of the two co-founders and the Leadership Associate.

The Leadership Assistant supports the Leadership team by making the right decisions related to coordination and administration with internal external parties working directly with the Leadership Associate.

As the connector and distributor of information, Leadership Assistant has the ability to see around corners, anticipate needs, and resolve issues effectively. The ability to navigate ambiguity and adapt to changes on a daily basis are the keys to success. As this position is responsible for communicating with multiple parties in a fast-paced environment, top-notch administrative and coordination skills are a must.

Main Responsibilities

As the Leadership Assistant, you’ll be responsible for

  • Managing cross-functional and international calendars of the ATÖLYE’s two co-founders with heavy scheduling and constant rescheduling

  • Organizing and supporting the travel needs of the Leadership team

  • Providing a constant flow of information in a timely manner

  • Organizing meetings via Zoom or other conferencing tools

  • Anticipating and proactively compensating the needs of the Leadership Team with the “big picture” in mind

  • Organizing leadership team retreats and events

Requirements


  • Advanced-level command of English, both written and spoken

  • Strong self-expression and communication skills both in online and in-person correspondence

  • Sensitivity in managing confidential information

  • An inquisitive and autodidactic mindset with proven ability to take initiative and prioritize

  • Diligence and impeccable attention to detail

  • Ability to take briefs “on the fly” and complete tasks ahead of schedule

  • Extraordinary time management, administrative, and organizational skills


Preferred skills and qualities


  • Minimum of BA or BS degree (exceptions are welcomed!)

  • Previous experience in startups, creative industries, and/or design studios is a plus

  • Motivation to interact with people on a daily basis to achieve shared goals

  • Knowledge of Google Suite and project management tools (Asana) for collaborative teamwork and organizing documents

  • Willingness to experiment with new digital tools that will facilitate team communication and streamline processes

  • Aspiration of pursuing a career as an executive assistant

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ATÖLYE has two hubs in Istanbul and Dubai that houses its core team and its community. However, since the beginning of the COVID-19 pandemic, ATÖLYE has adopted a hybrid way of working where team members can choose to work remotely and visit the ATÖLYE spaces when their physical presence is necessary. Meanwhile, we regularly organize in-person events and gatherings for our team and community in order to foster physical interactions.

Throughout the entire job application process, ATÖLYE does not discriminate against individuals directly or indirectly based on language, race, color, gender, sexual orientation, pregnancy, parenthood, childcare, age, health status, disability, political opinion, philosophical belief, religion and sect, or similar reasons. ATÖLYE provides suitable working conditions obligating employees to behave equally among teammates and complies with the principle of equality which is embedded in its organizational policy.

Leadership Assistant

Istanbul, İstanbul, Türkiye

Leadership

Apply